job description
Join SGS, a global leader in inspection, verification, testing, and certification, as an Administrative Assistant with a specialization in Logistics, Invoicing, and Quotation. This role is perfect for detail-oriented professionals who thrive in dynamic environments and are passionate about streamlining administrative processes to support business operations.
Based in the vibrant regions of Bali (Canggu, Ubud, Denpasar, Jimbaran, Nusa Dua, Kuta, or Badung), you will play a pivotal role in ensuring smooth workflows, accurate financial documentation, and efficient client communications. Your expertise in logistics coordination and financial administration will directly contribute to the success of our business line, enhancing operational efficiency and client satisfaction.
At SGS, we value precision, professionalism, and proactive problem-solving. If you are looking for a rewarding career in a globally recognized organization with opportunities for growth, this is your chance to make an impact.
Responsibility
- Manage and coordinate logistics-related administrative tasks, including shipment tracking, documentation, and vendor communications.
- Prepare, verify, and process invoices, purchase orders, and quotations with high accuracy and adherence to company policies.
- Liaise with internal departments and external stakeholders to ensure timely and accurate processing of financial and operational documents.
- Maintain organized filing systems (digital and physical) for contracts, invoices, and other business-critical documents.
- Assist in the preparation of reports, presentations, and correspondence to support management decisions.
- Handle client inquiries and requests related to logistics, pricing, and service agreements with professionalism and efficiency.
- Monitor and follow up on pending payments, discrepancies, and outstanding balances to ensure financial accuracy.
- Support the team in ad-hoc administrative tasks and projects as needed.
Qualifications
- Bachelor’s degree in Business Administration, Logistics, Finance, or a related field. Relevant experience may substitute for formal education.
- Minimum of 2 years of experience in an administrative, logistics, or invoicing role, preferably in a multinational or fast-paced environment.
- Strong proficiency in Microsoft Office (Excel, Word, Outlook) and experience with ERP or accounting software is a plus.
- Excellent attention to detail and organizational skills, with the ability to manage multiple priorities under tight deadlines.
- Fluent in English (written and verbal); additional language skills are advantageous.
- Proven ability to work independently and collaboratively in a team-oriented setting.
- Familiarity with logistics terminology, invoicing procedures, and quotation preparation is highly desired.
- Strong communication and interpersonal skills to interact effectively with clients and colleagues.