job description
Are you a detail-oriented and proactive professional looking to advance your career in administration? JESS Technology, Malaysia’s largest and award-winning industrial electronics repair company, is expanding its operations and seeking a motivated Administrative Assistant to join our dynamic team in Bali, Indonesia.
As part of our growing organization, you’ll play a pivotal role in ensuring smooth daily operations, supporting our HR and management teams, and contributing to the success of a company recognized for excellence in the industry. This is a contract-based opportunity with potential for growth in a fast-paced, innovative environment.
If you thrive in a structured yet dynamic setting and want to be part of a team that values precision, efficiency, and collaboration, this role is for you. Apply today and take the first step toward a rewarding career with a leader in industrial electronics.
Responsibility
- Manage and organize office documentation, including filing, data entry, and record-keeping to ensure accuracy and accessibility.
- Coordinate and schedule meetings, appointments, and travel arrangements for senior staff and HR leadership.
- Assist in preparing reports, presentations, and correspondence for internal and external stakeholders.
- Handle incoming and outgoing communications, including emails, phone calls, and mail, with professionalism and discretion.
- Support HR processes, such as onboarding new employees, maintaining personnel files, and assisting with payroll documentation.
- Monitor and order office supplies, ensuring inventory is well-stocked and costs are tracked efficiently.
- Liaise with vendors, clients, and other departments to facilitate seamless operations and resolve administrative queries.
- Contribute to special projects and initiatives as assigned, providing administrative support to meet deadlines.
Qualifications
- Minimum Diploma or Bachelor’s degree in Business Administration, Office Management, or a related field.
- Proven experience (1-2 years) in an administrative or office support role, preferably in a corporate or industrial setting.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office management software.
- Excellent written and verbal communication skills in English; additional language skills are a plus.
- Strong organizational and time-management abilities, with a keen eye for detail.
- Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment.
- High level of discretion and professionalism in handling confidential information.
- Familiarity with HR processes or industrial electronics is advantageous but not required.