job description
Join Pestec Services, a leading provider of integrated pest management solutions, as our Administrative Assistant & ISO Compliance Administrator in the vibrant heart of Bali! This is a unique opportunity to blend administrative excellence with ISO compliance expertise in a dynamic, multicultural environment. If you thrive in a fast-paced setting, possess strong Mandarin communication skills, and are passionate about maintaining high operational standards, we want you on our team.
In this dual-role position, you will serve as the backbone of our administrative operations while ensuring our ISO certifications remain compliant and up-to-date. You’ll collaborate with cross-functional teams, manage documentation, and streamline processes to support our mission of delivering exceptional service. Bali’s tropical paradise offers the perfect work-life balance, with stunning beaches, rich culture, and a thriving expat community just outside your doorstep.
We’re looking for a detail-oriented professional who can work independently and as part of a team. Your ability to communicate fluently in Mandarin will be invaluable in liaising with regional partners and clients. If you’re ready to take your career to the next level in one of the world’s most desirable locations, apply now and become part of the Pestec family!
Responsibility
- Manage daily administrative tasks, including correspondence, scheduling, and document preparation, to ensure smooth office operations.
- Oversee and maintain ISO compliance documentation, including records, audits, and certifications, to uphold company standards.
- Coordinate with internal teams and external stakeholders to facilitate seamless communication and project execution.
- Prepare reports, presentations, and data analysis to support management decision-making processes.
- Assist in organizing meetings, training sessions, and company events, ensuring all logistical aspects are handled efficiently.
- Liaise with Mandarin-speaking clients, partners, and vendors to foster strong business relationships and resolve inquiries.
- Monitor and update company policies, procedures, and compliance requirements to align with ISO standards and regulatory changes.
- Support HR functions, such as onboarding, offboarding, and employee record management, as needed.
Qualifications
- Proven experience as an Administrative Assistant, ISO Administrator, or similar role in a corporate or compliance-driven environment.
- Fluency in Mandarin (written and verbal) is essential; proficiency in English and Bahasa Indonesia is a plus.
- Strong understanding of ISO standards (e.g., ISO 9001, ISO 14001) and experience with compliance documentation and audits.
- Exceptional organizational skills with the ability to multitask, prioritize, and meet deadlines in a fast-paced setting.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with document management systems.
- Excellent communication skills, both written and verbal, with a professional and courteous demeanor.
- Ability to work independently and collaboratively in a team, with a proactive and problem-solving mindset.
- Attention to detail and a commitment to maintaining high standards of accuracy and confidentiality.