job description
The Municipal Government of Pinamalayan, Oriental Mindoro is seeking a highly organized and detail-oriented professional to join our team as an Administrative Assistant II (Clerk IV). This role is essential in providing high-level clerical support and ensuring the seamless operation of our administrative workflows. If you are committed to public service and possess the administrative rigor to manage complex documentation, we encourage you to apply.
In this capacity, you will be responsible for maintaining official records, coordinating departmental communication, and assisting in the preparation of regulatory reports. The ideal candidate will demonstrate strong integrity, technical proficiency in office software, and the ability to work effectively within a fast-paced government environment. Join us in our mission to provide excellent service to the community through efficient administrative governance.
Responsibility
- Prepare, process, and maintain accurate administrative records, logs, and departmental files.
- Draft official correspondence, memos, and reports for department heads and stakeholders.
- Manage incoming and outgoing communications, ensuring timely distribution and appropriate filing.
- Assist in the preparation and consolidation of data for budget reports and performance metrics.
- Coordinate with different municipal units to ensure efficient workflow integration and compliance.
- Provide front-desk support, handling public inquiries with professionalism and courtesy.
- Operate office equipment and maintain inventory of office supplies and digital assets.
- Ensure strict adherence to government data privacy and records management policies.
Qualifications
- Completion of at least two years of studies in college or any relevant vocational/technical course.
- Relevant experience in clerical, administrative, or secretarial support roles.
- Strong command of English and Filipino, with excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and basic database management.
- Exceptional organizational skills with a keen eye for detail and accuracy.
- Demonstrated ability to handle confidential information with integrity.
- Capacity to perform under pressure while meeting tight government reporting deadlines.
- Must possess CSC Eligibility (Sub-professional or First Level Eligibility) or equivalent.