job description
Join H-Ostel Kuta Bali as an Administrative Assistant and play a pivotal role in ensuring smooth daily operations in one of Bali’s most vibrant hospitality environments. This position offers a unique opportunity to contribute to a dynamic team while developing your administrative and organizational skills in a fast-paced, customer-centric setting.
As part of our team, you will be responsible for maintaining accurate records, coordinating administrative tasks, and providing essential support to various departments. Your attention to detail and proactive approach will help enhance efficiency and guest satisfaction at our bustling hostel in the heart of Kuta.
This contract role is perfect for individuals who thrive in collaborative environments and are passionate about delivering exceptional service. With competitive compensation and the chance to work in one of Bali’s most exciting locations, this is your opportunity to grow professionally while experiencing the island’s unique culture and hospitality industry firsthand.
Responsibility
- Manage and maintain accurate administrative records, including guest information, inventory logs, and staff documentation.
- Coordinate daily office operations, including correspondence, filing, and data entry, ensuring timely and error-free processing.
- Assist in preparing reports, presentations, and other documents to support management and operational decisions.
- Liaise with internal departments (e.g., housekeeping, front desk, maintenance) to facilitate seamless communication and task execution.
- Handle incoming and outgoing communications, including emails, phone calls, and visitor inquiries, with professionalism and efficiency.
- Monitor and order office supplies, ensuring adequate stock levels while adhering to budget guidelines.
- Assist in organizing staff schedules, meetings, and events, including preparing agendas and taking minutes when required.
- Uphold confidentiality and data security standards in all administrative tasks.
Qualifications
- Minimum of 1-2 years of experience in administrative, office support, or hospitality-related roles.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Strong organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Excellent written and verbal communication skills in English; proficiency in Indonesian is a plus.
- Detail-oriented with a high degree of accuracy in data entry and record-keeping.
- Ability to work independently and collaboratively in a fast-paced, multicultural environment.
- Customer service-oriented mindset with a professional and friendly demeanor.
- Basic knowledge of accounting or inventory management software is advantageous.