job description
Join Hightech Polymer as an Administrative Assistant in the vibrant heart of Denpasar, Bali! This is a unique opportunity to contribute to a dynamic team while enjoying the island’s unparalleled work-life balance. In this role, you will play a pivotal part in ensuring smooth daily operations through expert coordination, document management, and administrative support.
Hightech Polymer is a forward-thinking company committed to innovation and excellence. As our Administrative Assistant, you will collaborate with internal departments and external vendors, streamline recruitment processes, and maintain organized systems to enhance efficiency. If you thrive in a fast-paced environment and have a passion for detail-oriented work, this role is perfect for you.
Bali’s thriving business hub offers a unique blend of professional growth and tropical living. Take the next step in your career with a company that values your skills and dedication.
Responsibility
- Manage general administrative tasks, including correspondence, filing, and office organization to ensure operational efficiency.
- Provide comprehensive support to the HR team in recruitment processes, from posting job ads to coordinating interviews.
- Oversee document management systems, ensuring accurate and secure storage, retrieval, and distribution of company records.
- Liaise with internal departments and external vendors to facilitate smooth communication and coordination of services.
- Prepare and edit reports, presentations, and other business documents with a high degree of accuracy.
- Schedule and organize meetings, appointments, and travel arrangements for senior staff.
- Monitor office supplies inventory and place orders as needed to maintain adequate stock levels.
- Assist in the onboarding process for new employees, including preparation of workstations and orientation materials.
Qualifications
- Proven experience (minimum 2 years) in administrative support, office management, or a related field.
- Strong organizational and multitasking skills with the ability to prioritize tasks effectively.
- Excellent written and verbal communication skills in English; proficiency in Indonesian is a plus.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office management software.
- High attention to detail and problem-solving abilities to handle confidential information with discretion.
- Experience in recruitment support, including resume screening and interview coordination, is highly desirable.
- Ability to work independently and collaboratively in a team-oriented environment.
- Strong interpersonal skills to build and maintain relationships with internal and external stakeholders.