job description
Join Health Care Providers' Cooperative, a trusted healthcare network with over 20 years of excellence, as we expand our operations to Bali, Indonesia. We are seeking a detail-oriented Administrative Assistant to support our growing team of physicians and healthcare professionals in delivering exceptional service.
In this role, you will play a pivotal part in ensuring smooth daily operations, managing correspondence, and coordinating administrative tasks. Your organizational skills and proactive approach will contribute directly to our mission of providing top-tier healthcare solutions.
Based in the vibrant communities of Canggu, Ubud, or Denpasar, this position offers a unique opportunity to work in a dynamic, collaborative environment while enjoying Bali’s renowned work-life balance.
Responsibility
- Manage and organize office correspondence, emails, and documentation with high accuracy.
- Coordinate schedules, meetings, and appointments for healthcare professionals and stakeholders.
- Maintain and update internal databases, patient records, and administrative files.
- Assist in preparing reports, presentations, and financial documents for management review.
- Handle incoming and outgoing communications, including phone calls and visitor inquiries.
- Order and manage office supplies, ensuring inventory is well-stocked and cost-effective.
- Support HR-related tasks, such as onboarding new staff and maintaining employee records.
- Liaise with external partners, vendors, and clients to facilitate seamless operations.
Qualifications
- Bachelor’s degree in Business Administration, Office Management, or a related field.
- Minimum of 2 years of experience in an administrative or office support role, preferably in healthcare.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software.
- Excellent written and verbal communication skills in English.
- Strong organizational, multitasking, and time-management abilities.
- High attention to detail and problem-solving skills.
- Ability to work independently and collaboratively in a fast-paced environment.
- Knowledge of basic accounting or financial processes is a plus.