job description
Join Ideals Recruitment as an Administrative Assistant in the heart of Bali’s most vibrant business hubs! This is your chance to step into a role that blends professional growth with the island’s unique work-life balance. We’re seeking a highly organized, detail-oriented professional to support our dynamic team in delivering exceptional administrative services.
At Ideals Recruitment, we value efficiency, precision, and a proactive mindset. In this role, you’ll be the backbone of our daily operations, ensuring seamless coordination, communication, and documentation. Enjoy a competitive salary, flexible work arrangements, and real career advancement opportunities in a fast-paced yet supportive environment.
Bali’s thriving business landscape offers the perfect setting for professionals who thrive in collaborative, multicultural workplaces. Whether you’re based in Canggu, Ubud, or any of Bali’s key business districts, this role promises a rewarding experience with room to grow.
Responsibility
- Manage and organize daily office operations, including correspondence, filing, and documentation.
- Coordinate meetings, appointments, and travel arrangements for senior staff and clients.
- Prepare and edit professional documents, reports, and presentations with high accuracy.
- Handle incoming and outgoing communications (emails, calls, and messages) in a timely and professional manner.
- Maintain and update databases, spreadsheets, and internal tracking systems.
- Assist in the preparation of budgets, invoices, and expense reports.
- Liaise with vendors, clients, and internal teams to ensure smooth workflow.
- Support HR-related tasks such as onboarding, record-keeping, and compliance documentation.
Qualifications
- Proven experience (1-3 years) in an administrative or office support role.
- Excellent written and verbal communication skills in English.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Strong organizational and time-management skills with the ability to multitask.
- High attention to detail and problem-solving abilities.
- Ability to work independently and collaboratively in a fast-paced environment.
- Familiarity with basic accounting or bookkeeping is a plus.
- Professional demeanor and a customer-service-oriented approach.