job description
Join Zen Career as an Administrative Assistant in the vibrant heart of Bali! This is a unique opportunity to kickstart or advance your career in administration with comprehensive training provided. You’ll play a pivotal role in supporting our dynamic team while building meaningful client relationships and delivering exceptional service that fuels long-term business growth.
Based in one of Bali’s most sought-after locations—Canggu—you’ll enjoy a professional yet relaxed work environment, surrounded by creativity and innovation. Whether you’re organizing schedules, managing communications, or coordinating office operations, your contributions will directly impact our success.
No prior experience? No problem! We’re looking for motivated individuals with a can-do attitude, strong organizational skills, and a passion for excellence. If you thrive in a fast-paced setting and want to grow with a forward-thinking company, this role is for you.
Responsibility
- Manage and organize daily administrative tasks, including correspondence, filing, and data entry.
- Coordinate meetings, appointments, and travel arrangements for team members and clients.
- Serve as the first point of contact for visitors and callers, ensuring a professional and welcoming experience.
- Prepare and edit documents, reports, and presentations with high attention to detail.
- Maintain office supplies inventory and place orders as needed to ensure smooth operations.
- Assist in basic bookkeeping tasks, such as invoicing and expense tracking.
- Support HR functions, including onboarding new employees and maintaining personnel records.
- Collaborate with cross-functional teams to streamline processes and improve efficiency.
Qualifications
- High school diploma or equivalent; higher education in business administration is a plus.
- Excellent written and verbal communication skills in English.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Strong organizational and time-management abilities with a keen eye for detail.
- Ability to multitask and prioritize tasks in a fast-paced environment.
- Friendly, professional demeanor with a customer-service-oriented mindset.
- Willingness to learn and adapt to new tools and processes.
- Previous administrative experience is beneficial but not required—training is provided!