job description
Join a fast-paced and dynamic team as an Administrative Assistant in the heart of Bali! This role offers a unique opportunity to provide essential support across sales, administration, and accounting functions while working in one of the world’s most vibrant and inspiring locations.
As an integral part of our operations, you will handle a variety of administrative tasks, from data encoding and quotation preparation to coordinating with different departments to ensure smooth workflows. Your organizational skills and attention to detail will directly contribute to the efficiency and success of our business.
Whether you’re based in Canggu, Ubud, Denpasar, or another Bali hotspot, this position is perfect for a proactive professional who thrives in a multicultural environment and is eager to grow in a supportive yet challenging role.
If you’re a detail-oriented individual with a passion for office management, documentation, and process optimization, we’d love to hear from you. Apply today and take the next step in your administrative career in paradise!
Responsibility
- Manage and organize daily administrative tasks, including filing, data entry, and document preparation.
- Prepare and process quotations, invoices, and sales-related documentation with high accuracy.
- Assist the accounting team with basic bookkeeping, expense tracking, and financial record-keeping.
- Coordinate with sales and admin teams to ensure seamless communication and workflow efficiency.
- Handle email correspondence, scheduling, and calendar management for key stakeholders.
- Maintain and update internal databases and spreadsheets to support decision-making.
- Assist in report generation and presentation preparation for management reviews.
- Provide general office support, including meeting arrangements, travel coordination, and supply management.
Qualifications
- Proven experience as an Administrative Assistant, Office Clerk, or similar role (1-2 years preferred).
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Excellent written and verbal communication skills in English.
- High attention to detail and accuracy in data entry and documentation.
- Ability to multitask, prioritize tasks, and meet deadlines in a fast-paced environment.
- Basic understanding of accounting principles and sales processes is a plus.
- Strong organizational and time-management skills.
- Professional demeanor with a customer-service-oriented mindset.