job description
Join Ketton Facility Management Sdn Bhd as an Administrative Assistant in the vibrant heart of Canggu, Bali! This is a unique opportunity to contribute to a leading facility management service company while enjoying the dynamic work environment of one of Indonesia’s most sought-after locations.
As an integral part of our team, you will play a key role in ensuring smooth administrative operations, supporting our facility management services, and maintaining high organizational standards. Your efficiency and attention to detail will directly impact our ability to deliver exceptional service to clients.
We value immediate availability as a significant advantage, allowing you to quickly integrate into our fast-paced yet rewarding work culture. If you are a proactive, detail-oriented professional with a passion for administrative excellence, we invite you to apply and grow with us in this exciting role.
Responsibility
- Manage and organize office documentation, including contracts, reports, and correspondence related to facility management services.
- Coordinate and schedule meetings, appointments, and travel arrangements for management and staff.
- Handle incoming and outgoing communications, including emails, phone calls, and mail, ensuring timely and professional responses.
- Maintain accurate and up-to-date records of facility operations, vendor communications, and client interactions.
- Assist in the preparation of budgets, invoices, and financial reports for facility management projects.
- Liaise with vendors, contractors, and service providers to ensure seamless facility operations.
- Support the onboarding process for new employees, including preparation of necessary documentation and orientation materials.
- Perform general administrative tasks such as filing, data entry, and office supply management.
Qualifications
- Minimum of 2 years of experience in an administrative or office support role, preferably within facility management or a related industry.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software.
- Excellent written and verbal communication skills in English; additional language skills are a plus.
- Highly organized with the ability to multitask, prioritize workloads, and meet deadlines in a fast-paced environment.
- Detail-oriented with a proactive approach to problem-solving and process improvement.
- Ability to work independently as well as collaboratively within a team.
- Familiarity with basic accounting principles and financial documentation is advantageous.
- Immediate availability is highly preferred.