job description
Join UIE Industrial Equipment as an Administrative Assistant in the vibrant heart of Bali! This is your opportunity to thrive in a role that values work-life balance and teamwork while contributing to a dynamic, fast-paced environment. As a key member of our administrative team, youâll play a pivotal role in ensuring smooth daily operations, supporting various departments, and maintaining an organized, efficient workspace.
Based in Denpasar, Bali, this position offers a unique blend of professional growth and the chance to live in one of the worldâs most sought-after destinations. Whether youâre coordinating schedules, managing correspondence, or assisting with project documentation, your contributions will directly impact our companyâs success.
Weâre looking for a detail-oriented, proactive individual who excels in multitasking and communication. If youâre passionate about creating order out of chaos and take pride in delivering exceptional support, weâd love to hear from you!
Responsibility
- Manage and organize daily administrative tasks, including email correspondence, phone calls, and office documentation.
- Coordinate schedules, meetings, and appointments for senior staff and departments.
- Prepare and edit reports, presentations, and other business documents with high accuracy.
- Maintain and update filing systems, both digital and physical, ensuring easy retrieval of information.
- Assist in the preparation of invoices, expense reports, and other financial documents.
- Liaise with internal teams and external partners to facilitate smooth communication and operations.
- Order and manage office supplies, ensuring the workspace is well-stocked and functional.
- Support HR activities, such as onboarding new employees and maintaining personnel records.
Qualifications
- Proven experience (1-3 years) in an administrative or office support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Excellent written and verbal communication skills in English.
- Strong organizational and time-management abilities, with a keen eye for detail.
- Ability to work independently and collaboratively in a team-oriented environment.
- High level of professionalism, discretion, and confidentiality.
- Basic knowledge of bookkeeping or financial software is a plus.
- Familiarity with CRM or project management tools (e.g., Trello, Asana) is advantageous.