job description
Join Thong Thye Siang Sdn Bhd as an Executive Personal Assistant to the Managing Director in the vibrant heart of Bali, Indonesia. This is a unique opportunity to provide high-level administrative and operational support to a dynamic leader in a fast-paced, international business environment.
As the right hand to the Managing Director, you will play a pivotal role in ensuring seamless daily operations, managing complex schedules, and facilitating critical decision-making processes. Your organizational prowess, discretion, and proactive approach will be key to maintaining efficiency and driving productivity at the executive level.
Based in one of Bali’s most sought-after locations—Canggu—this role offers a perfect blend of professional growth and an unparalleled lifestyle in a tropical paradise. Whether you're coordinating high-stakes meetings, liaising with global stakeholders, or managing confidential projects, your contributions will directly impact the success of the organization.
If you thrive in a challenging yet rewarding environment and possess exceptional interpersonal and administrative skills, we invite you to apply and take the next step in your career with a company that values excellence, integrity, and innovation.
Responsibility
- Manage the Managing Director’s calendar, including scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
- Act as the primary point of contact for internal and external stakeholders, handling correspondence, inquiries, and communications with professionalism and discretion.
- Prepare and edit reports, presentations, and other business documents to ensure accuracy and alignment with company standards.
- Coordinate and facilitate high-level meetings, including preparing agendas, taking minutes, and following up on action items.
- Oversee special projects and initiatives, ensuring timely execution and adherence to strategic objectives.
- Handle confidential and sensitive information with the utmost integrity and confidentiality.
- Liaise with senior management, clients, and partners to foster strong relationships and streamline operations.
- Anticipate the needs of the Managing Director and proactively address potential issues before they arise.
Qualifications
- Bachelor’s degree in Business Administration, Communications, or a related field. Advanced degrees or certifications are a plus.
- Minimum of 5 years of experience as a Personal Assistant, Executive Assistant, or in a similar high-level administrative role.
- Exceptional organizational, time-management, and multitasking skills with the ability to prioritize tasks effectively.
- Outstanding written and verbal communication skills in English; proficiency in additional languages is advantageous.
- Strong interpersonal skills with the ability to build rapport with stakeholders at all levels.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools.
- High level of discretion, professionalism, and the ability to handle sensitive information confidentially.
- Proactive, resourceful, and able to work independently with minimal supervision.