job description
Join Zagu Foods Corporation, a dynamic and innovative leader in the food and beverage industry, as our Executive Management Support Specialist in the vibrant and culturally rich island of Bali. This is a unique opportunity to play a pivotal role in ensuring seamless operations and effective communication within our executive team while enjoying the unparalleled lifestyle that Bali offers.
As the backbone of our executive office, you will be responsible for managing critical information flow, coordinating cross-functional activities, and ensuring the smooth execution of high-priority initiatives. Your exceptional organizational skills, attention to detail, and proactive approach will directly contribute to the efficiency and success of our leadership team. This role is perfect for a highly motivated professional who thrives in a fast-paced environment and is eager to make a significant impact in a growing organization.
In this role, you will collaborate closely with senior management, department heads, and external stakeholders to facilitate effective decision-making and operational excellence. You will also have the opportunity to work in some of Bali’s most desirable locations, including Canggu, Ubud, Denpasar, Jimbaran, Nusa Dua, Kuta, and Badung, blending professional growth with an enviable work-life balance.
If you are a detail-oriented, resourceful, and proactive individual with a passion for supporting executive functions, we invite you to apply and become a key player in our mission to deliver exceptional value to our customers and stakeholders.
Responsibility
- Manage and prioritize executive schedules, ensuring optimal time allocation for meetings, travel, and strategic initiatives.
- Coordinate cross-functional activities between departments to facilitate seamless collaboration and project execution.
- Prepare, organize, and distribute executive reports, presentations, and correspondence with accuracy and professionalism.
- Act as the primary point of contact for internal and external stakeholders, ensuring timely and effective communication.
- Oversee the flow of critical information, including confidential documents, to relevant parties while maintaining strict confidentiality.
- Plan and execute high-level meetings, conferences, and events, including logistics, agendas, and follow-up actions.
- Monitor and track key performance indicators (KPIs) and executive priorities, providing regular updates to leadership.
- Assist in the development and implementation of operational policies and procedures to enhance efficiency.
Qualifications
- Bachelor’s degree in Business Administration, Management, or a related field.
- Minimum of 3 years of experience in executive support, administrative management, or a similar role.
- Proven ability to manage multiple priorities in a fast-paced environment with a high degree of accuracy.
- Exceptional written and verbal communication skills in English, with the ability to interact professionally with all levels of the organization.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (e.g., Google Workspace, Slack).
- High level of discretion and confidentiality when handling sensitive information.
- Excellent organizational and time-management skills, with a keen eye for detail.
- Ability to work independently, take initiative, and solve problems proactively.
- Experience working in a multicultural environment is a plus.