job description
The Department of Social Welfare and Development Philippines is seeking a highly organized and detail-oriented Administrative Officer II to join our team in Badung, Bali. In this pivotal role, you will provide technical and administrative support to ensure the smooth implementation of personnel administration, program coordination, and office operations.
As an Administrative Officer II, you will play a key role in maintaining efficient workflows, managing documentation, and supporting various administrative functions. This position offers a unique opportunity to contribute to meaningful social welfare initiatives while working in a dynamic and collaborative environment.
If you are a proactive professional with strong administrative skills and a passion for public service, we invite you to apply and become part of our mission to uplift communities through effective program management.
Responsibility
- Provide technical and administrative support for personnel administration, including recruitment, onboarding, and record-keeping.
- Assist in the implementation of office policies, procedures, and workflows to enhance operational efficiency.
- Prepare and manage official correspondence, reports, and documentation in compliance with organizational standards.
- Coordinate meetings, workshops, and training sessions, including logistics, scheduling, and minute-taking.
- Monitor and track budgets, expenses, and procurement activities for assigned projects or departments.
- Liaise with internal and external stakeholders to facilitate communication and resolve administrative queries.
- Maintain and update databases, filing systems, and other administrative records.
- Support the preparation of presentations, proposals, and other materials for senior management.
Qualifications
- Bachelor’s degree in Business Administration, Public Administration, Human Resources, or a related field.
- Minimum of 2-3 years of experience in administrative support, office management, or a similar role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other office productivity tools.
- Strong organizational, multitasking, and time-management skills.
- Excellent written and verbal communication skills in English.
- Ability to work independently and collaboratively in a fast-paced environment.
- Knowledge of basic HR processes, procurement, or financial administration is a plus.
- Attention to detail and a commitment to maintaining confidentiality and accuracy in all tasks.