job description
Join Handling Innovation, Inc. as an Administrative Assistant in the vibrant heart of Bali! This is your opportunity to play a pivotal role in ensuring smooth daily operations while contributing to a dynamic and innovative work environment. Based in one of Baliâs most sought-after locationsâCanggu, Ubud, Denpasar, Jimbaran, Nusa Dua, Kuta, or Badungâyouâll enjoy a perfect blend of professional growth and island living.
As the backbone of our administrative team, youâll provide essential support to various departments, streamline processes, and maintain organizational efficiency. Your attention to detail, proactive mindset, and exceptional organizational skills will be key to our success. Whether youâre coordinating schedules, managing correspondence, or maintaining records, your contributions will directly impact our ability to deliver excellence.
Weâre looking for a self-starter who thrives in a fast-paced setting and is passionate about creating order and efficiency. If youâre ready to take the next step in your administrative career in a tropical paradise, weâd love to hear from you!
Responsibility
- Manage and organize daily administrative tasks, including email correspondence, phone calls, and office documentation.
- Coordinate schedules, meetings, and appointments for senior staff and departments.
- Maintain and update internal databases, filing systems, and records with high accuracy.
- Prepare and distribute reports, presentations, and other business documents as needed.
- Assist in the preparation of budgets, expense reports, and financial tracking.
- Liaise with clients, vendors, and internal teams to ensure seamless communication and operations.
- Oversee office supply inventory and place orders to maintain adequate stock levels.
- Support special projects and initiatives by conducting research, compiling data, and preparing materials.
Qualifications
- Proven experience (1-3 years) in an administrative, office support, or similar role.
- Excellent written and verbal communication skills in English.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Strong organizational and time-management skills with the ability to prioritize tasks effectively.
- High attention to detail and problem-solving abilities.
- Ability to work independently and collaboratively in a team-oriented environment.
- Familiarity with basic accounting principles or office management software is a plus.
- Adaptability and a positive attitude in a fast-paced, multicultural setting.