job description
Join the PJ Lhuillier Group of Companies as an Administrative Assistant in the vibrant heart of Bali! This is your opportunity to play a pivotal role in ensuring smooth office operations while contributing to a dynamic and fast-paced work environment. As the first point of contact for visitors and callers, you will embody professionalism and efficiency, supporting our team with exceptional organizational and administrative skills.
Based in one of Bali’s most sought-after locations—Canggu—this role offers a unique blend of professional growth and the island’s inspiring lifestyle. Whether you're coordinating schedules, managing correspondence, or maintaining office systems, your work will directly impact our operational success. Ideal for detail-oriented individuals with a passion for service excellence, this position is perfect for those who thrive in collaborative settings and take pride in delivering high-quality support.
If you’re looking for a rewarding career in administration with a company that values dedication and innovation, apply today and take the first step toward a fulfilling role in paradise!
Responsibility
- Manage front desk operations, including greeting visitors, answering phone calls, and directing inquiries to the appropriate departments.
- Coordinate and maintain executive calendars, schedule meetings, and arrange travel accommodations as needed.
- Prepare and distribute correspondence, reports, and presentations with a high degree of accuracy and professionalism.
- Organize and maintain office filing systems, both digital and physical, ensuring easy retrieval of documents.
- Assist in the preparation of meeting agendas, take minutes, and follow up on action items to ensure timely completion.
- Monitor and order office supplies, manage inventory, and liaise with vendors to ensure cost-effective procurement.
- Handle confidential information with discretion and maintain strict adherence to company policies and procedures.
- Provide general administrative support to various departments, including data entry, expense reporting, and basic bookkeeping tasks.
Qualifications
- Bachelor’s degree in Business Administration, Office Management, or a related field (or equivalent work experience).
- Proven experience (1-3 years) in an administrative or office support role, preferably in a corporate or fast-paced environment.
- Exceptional communication skills, both written and verbal, with fluency in English.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software.
- Strong organizational and time-management abilities, with the capacity to prioritize tasks and meet deadlines.
- High attention to detail and problem-solving skills, with a proactive approach to anticipating needs.
- Ability to work independently as well as collaboratively in a team-oriented setting.
- Professional demeanor with a customer-service mindset and the ability to handle sensitive information confidentially.