job description
Join Winning Alliance (S) Pte Ltd as an Admin Executive/Supervisor specializing in high-end business hospitality and event management in Bali’s most dynamic locations. This role is perfect for a detail-oriented, proactive professional who thrives in fast-paced environments and excels in delivering seamless administrative support for corporate events, conferences, and exclusive gatherings.
As part of our team, you will play a pivotal role in ensuring the smooth execution of events by managing logistics, coordinating with vendors, and maintaining meticulous administrative records. Your organizational skills and ability to anticipate needs will contribute directly to the success of our premium hospitality services.
Based in Bali’s vibrant hubs—Canggu, Ubud, Denpasar, Jimbaran, Nusa Dua, Kuta, or Badung—you’ll have the opportunity to work in a culturally rich and professionally rewarding setting. Whether it’s a high-profile corporate retreat or an intimate executive meeting, your expertise will help create unforgettable experiences for our clients.
Responsibility
- Oversee day-to-day administrative operations related to event planning, including venue bookings, vendor contracts, and client communications.
- Coordinate logistics for corporate events, conferences, and business hospitality functions, ensuring all details are executed flawlessly.
- Manage budgets, expense reports, and financial tracking for events, ensuring cost-effectiveness and transparency.
- Liaise with internal teams, external vendors, and clients to align on event objectives, timelines, and deliverables.
- Develop and maintain comprehensive event documentation, including agendas, attendee lists, and post-event reports.
- Monitor inventory of event supplies, promotional materials, and hospitality amenities, replenishing as needed.
- Provide on-site support during events, troubleshooting issues and ensuring a seamless experience for attendees.
- Implement and improve administrative processes to enhance efficiency and service quality.
Qualifications
- Minimum 3 years of experience in administrative roles, with a focus on events, hospitality, or corporate support.
- Proven ability to manage multiple projects simultaneously with exceptional organizational and time-management skills.
- Strong interpersonal and communication skills to interact professionally with clients, vendors, and team members.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and event management software.
- Experience in budget tracking, expense management, and financial reporting for events.
- High attention to detail and a proactive approach to problem-solving.
- Ability to work flexible hours, including evenings and weekends, as required by event schedules.
- Fluency in English; additional languages (e.g., Indonesian, Mandarin) are a plus.