job description
Join Filipinas Multi-Line Corp. as an Administrative Assistant in our dynamic Bali office, where you'll play a pivotal role in ensuring seamless document management and logistics operations. This position is perfect for detail-oriented professionals who thrive in fast-paced environments and are passionate about maintaining organizational efficiency.
Based in the vibrant heart of Canggu, Bali, you'll collaborate with cross-functional teams to streamline document processing, coordinate shipments, and support our administrative framework. This role offers a unique opportunity to contribute to a growing company while enjoying the work-life balance that Bali is renowned for.
If you're a proactive problem-solver with strong organizational skills and a knack for logistics, we'd love to hear from you. Apply today and take the next step in your administrative career with a company that values precision, teamwork, and innovation.
Responsibility
- Sort, file, and distribute served documents including delivery receipts, sales invoices, and accounts receivable records with meticulous attention to detail.
- Manage and update delivery schedules, ensuring timely coordination between departments and external partners.
- Prepare and verify shipping documents, including packing lists, bills of lading, and customs declarations for domestic and international shipments.
- Liaise with courier services, freight forwarders, and internal teams to track shipments and resolve any delivery discrepancies.
- Maintain an organized digital and physical filing system for all administrative and logistics-related documents.
- Assist in inventory management by monitoring office supplies and coordinating restocking as needed.
- Generate regular reports on document processing status, delivery performance, and administrative workflows.
- Provide general administrative support, including data entry, correspondence handling, and meeting coordination.
Qualifications
- Bachelor's degree in Business Administration, Office Management, or a related field.
- Minimum of 2 years of experience in administrative roles, with a focus on document management or logistics support.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and experience with ERP or document management systems.
- Strong organizational skills with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
- Excellent communication skills in English (both written and verbal) for effective coordination with internal and external stakeholders.
- Basic knowledge of shipping procedures, customs documentation, and inventory management principles.
- High level of accuracy and attention to detail in handling confidential documents and data.
- Ability to work independently as well as part of a team, with a proactive and solution-oriented mindset.