job description
Join Kingston Property Maintenance Services Pte Ltd as an Administrative Assistant specializing in condominium management in the vibrant heart of Bali. This role offers a unique opportunity to support high-end residential properties while delivering exceptional service to residents and stakeholders.
As a key member of our team, you will play a pivotal role in ensuring smooth daily operations, handling resident inquiries, and maintaining administrative efficiency. Your expertise in customer service and property management will be instrumental in enhancing the living experience for our community.
We are seeking a self-motivated, detail-oriented professional with a proactive approach to problem-solving. Prior experience in condominium administration, real estate, or customer-facing roles will be highly advantageous. If you thrive in a dynamic environment and are passionate about delivering excellence, we invite you to apply.
This full-time position is based in Bali’s most sought-after locations, including Canggu, Ubud, Denpasar, and more, offering a perfect blend of professional growth and island living.
Responsibility
- Manage front desk operations, including greeting residents, visitors, and vendors with professionalism.
- Handle incoming calls, emails, and correspondence, ensuring timely and accurate responses.
- Maintain and organize condominium records, including resident files, service requests, and meeting minutes.
- Coordinate with maintenance teams to schedule repairs and ensure follow-up on resident requests.
- Assist in preparing reports, budgets, and financial documentation for property management.
- Process and track service invoices, payments, and administrative expenses.
- Organize and facilitate resident meetings, events, and community activities.
- Ensure compliance with condominium bylaws, regulations, and local property laws.
Qualifications
- Minimum 2 years of experience in administrative support, customer service, or property management, preferably in a condominium or residential setting.
- Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic office software.
- Excellent communication skills in English (written and verbal); knowledge of Indonesian is a plus.
- Proven ability to multitask, prioritize tasks, and work under minimal supervision.
- High level of organization, attention to detail, and problem-solving skills.
- Experience with property management software (e.g., Yardi, AppFolio) is advantageous.
- Customer-focused mindset with a service-oriented attitude.
- Diploma or Bachelor’s degree in Business Administration, Hospitality, or related fields is preferred.