job description
Join Semco Maritime Pte Ltd as an Administrative Assistant specializing in Commissioning & Service operations. This role is pivotal in supporting our dynamic team in Bali, ensuring seamless administrative processes for our maritime and offshore projects. You will be the backbone of our local operations, coordinating logistics, documentation, and client communications with precision and professionalism.
Based in the vibrant regions of Canggu, Ubud, Denpasar, Jimbaran, Nusa Dua, Kuta, or Badung, this position offers a unique opportunity to work in a fast-paced, international environment while enjoying the beauty and culture of Bali. If you are detail-oriented, proactive, and passionate about administrative excellence, we invite you to apply and grow with us.
Responsibility
- Coordinate and manage administrative tasks related to commissioning and service projects, including scheduling, documentation, and reporting.
- Liaise with internal teams, clients, and vendors to ensure smooth project execution and timely delivery of services.
- Maintain accurate records of project documentation, contracts, and compliance certificates.
- Assist in the preparation of project proposals, presentations, and client communications.
- Handle logistics for project teams, including travel arrangements, accommodations, and equipment coordination.
- Support financial administration, including invoice processing, expense tracking, and budget monitoring.
- Act as a point of contact for local stakeholders, ensuring effective communication and problem resolution.
- Contribute to continuous improvement initiatives by identifying administrative efficiencies and best practices.
Qualifications
- Diploma or Bachelor's degree in Business Administration, Maritime Studies, or a related field.
- Minimum of 2 years of experience in an administrative role, preferably within the maritime, offshore, or engineering sectors.
- Strong organizational and multitasking skills, with the ability to prioritize tasks in a fast-paced environment.
- Excellent written and verbal communication skills in English; proficiency in Bahasa Indonesia is a plus.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with project management tools.
- High attention to detail and accuracy in documentation and data management.
- Ability to work independently and collaboratively in a multicultural team.
- Knowledge of maritime or offshore industry standards and regulations is advantageous.