job description
Join Vibro Technologies, a dynamic and innovative technology company, as our Administrative Assistant and play a pivotal role in supporting our growing team in Bali. This is an exciting opportunity to work in a fast-paced environment where your organizational skills and client service excellence will directly contribute to our success. Whether you're based in Canggu, Ubud, Denpasar, Jimbaran, Nusa Dua, Kuta, or Badung, we offer flexible remote and hybrid work options to suit your lifestyle.
As the backbone of our administrative operations, you will ensure smooth day-to-day functions, allowing our team to focus on delivering cutting-edge solutions to our clients. This role is perfect for a detail-oriented professional who thrives in a collaborative environment and is passionate about creating efficient systems. If you have a knack for multitasking, a proactive attitude, and a commitment to excellence, we’d love to hear from you!
At Vibro Technologies, we value diversity, creativity, and continuous learning. You’ll have the opportunity to work with a talented team of professionals, grow your skills, and make a meaningful impact in a company that’s shaping the future of technology in Southeast Asia. Join us and be part of a culture that celebrates innovation and teamwork!
Responsibility
- Manage and organize daily administrative tasks, including scheduling meetings, coordinating travel arrangements, and maintaining office supplies to ensure smooth operations.
- Serve as the first point of contact for internal and external stakeholders, providing exceptional client service and maintaining professional communication.
- Prepare, edit, and distribute documents, reports, and presentations with a high level of accuracy and attention to detail.
- Maintain and update company databases, filing systems, and records to ensure data integrity and accessibility.
- Assist in coordinating company events, workshops, and team-building activities to foster a positive and collaborative work environment.
- Handle confidential information with discretion and adhere to company policies and procedures.
- Support the HR team with onboarding processes, including preparing offer letters, contracts, and new hire documentation.
- Monitor office budgets and expenses, assisting with invoicing and financial record-keeping as needed.
Qualifications
- Minimum of 2-3 years of experience in an administrative or office support role, preferably in a technology or corporate environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Slides).
- Excellent written and verbal communication skills in English; additional languages are a plus.
- Strong organizational and time-management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
- Detail-oriented with a high level of accuracy in data entry, proofreading, and document preparation.
- Ability to work independently, take initiative, and solve problems proactively.
- Experience with basic bookkeeping, expense tracking, or HR administrative tasks is a plus.
- Familiarity with remote collaboration tools such as Slack, Trello, or Asana is advantageous.