job description
Join our dynamic team in Bali as an Administrative Assistant and play a pivotal role in ensuring seamless office operations. This position offers a unique opportunity to contribute to a fast-paced, international work environment while enjoying the vibrant culture and lifestyle of Bali.
As the backbone of our administrative functions, you will provide essential support to various departments, streamline daily operations, and maintain an organized, efficient workspace. Your attention to detail, proactive approach, and strong organizational skills will be key to our success.
Based in the heart of Canggu, Badung, this role is perfect for individuals who thrive in a collaborative setting and are passionate about delivering exceptional administrative support. Whether you're coordinating meetings, managing correspondence, or maintaining records, your contributions will directly impact our operational excellence.
Responsibility
- Manage and organize office correspondence, including emails, letters, and internal communications.
- Coordinate and schedule meetings, appointments, and travel arrangements for staff and management.
- Maintain and update filing systems, both digital and physical, ensuring easy retrieval of documents.
- Prepare and edit reports, presentations, and other business documents with high accuracy.
- Handle incoming and outgoing calls, directing inquiries to the appropriate departments or personnel.
- Monitor and order office supplies, ensuring inventory levels are maintained.
- Assist in the preparation of budgets, expense reports, and other financial documentation.
- Provide general support to visitors, including greeting, directing, and offering assistance as needed.
Qualifications
- Proven experience as an Administrative Assistant or in a similar role (minimum 1-2 years).
- Excellent written and verbal communication skills in English and Indonesian.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Strong organizational and time-management skills with the ability to prioritize tasks effectively.
- High attention to detail and problem-solving abilities.
- Ability to work independently and as part of a team in a fast-paced environment.
- Familiarity with office management software and tools is a plus.
- Diploma or Bachelor’s degree in Business Administration, Office Management, or a related field is preferred.