job description
Join our dynamic team in Bali as an Administrative Assistant and play a pivotal role in ensuring the smooth operation of our office. This position offers a unique opportunity to contribute to a fast-paced, collaborative environment while enjoying the vibrant culture and lifestyle of Bali.
As the first point of contact for visitors and staff, you will provide essential administrative support, manage office correspondence, and coordinate daily operations. Your organizational skills and attention to detail will be key to maintaining efficiency and professionalism in our workplace.
We are looking for a proactive, detail-oriented individual who thrives in a multitasking environment. If you have a passion for organization, excellent communication skills, and a desire to support a growing team, this role is perfect for you.
Based in the heart of Canggu, Bali, this position offers a competitive salary, a supportive work environment, and the chance to be part of a company that values both professionalism and work-life balance.
Responsibility
- Manage and organize office correspondence, including emails, letters, and internal communications.
- Coordinate and schedule meetings, appointments, and travel arrangements for staff.
- Maintain and update office records, databases, and filing systems with high accuracy.
- Greet and assist visitors, clients, and employees in a professional and courteous manner.
- Prepare and distribute reports, presentations, and other administrative documents.
- Order and manage office supplies, ensuring inventory is well-stocked and costs are tracked.
- Assist in the preparation of budgets, expenses, and financial reports as needed.
- Perform general office duties such as answering phones, data entry, and supporting other departments.
Qualifications
- Proven experience as an Administrative Assistant or in a similar role (minimum 1-2 years preferred).
- Excellent written and verbal communication skills in English and Bahasa Indonesia.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Strong organizational and time-management skills with the ability to prioritize tasks effectively.
- High attention to detail and problem-solving abilities.
- Ability to work independently and collaboratively in a team environment.
- Familiarity with office management software and tools is a plus.
- Professional demeanor and strong interpersonal skills for interacting with stakeholders at all levels.