job description
Join Jewelry Store Marketers, a dynamic leader in luxury jewelry marketing, as we seek a highly organized, proactive Executive Assistant to support our senior leadership team. This fully remote role offers the flexibility to work from the comfort of Baliâs most vibrant locationsâwhether itâs the creative hub of Canggu, the cultural heart of Ubud, or the coastal charm of Kuta and beyond.
As our Executive Assistant, youâll play a pivotal role in ensuring seamless operations, managing complex calendars, and coordinating high-level communications. If you thrive in a fast-paced, detail-oriented environment and have a passion for efficiency and discretion, this is your opportunity to contribute to a growing, innovative company in the luxury retail space.
We value self-starters who take initiative, anticipate needs, and deliver exceptional support with professionalism and poise. In return, we offer a competitive salary, a collaborative remote work culture, and the chance to grow alongside industry experts.
Responsibility
- Manage and coordinate complex executive calendars, including scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
- Act as the primary point of contact for internal and external stakeholders, handling correspondence, phone calls, and emails with professionalism and discretion.
- Prepare and edit high-level documents, presentations, and reports to ensure accuracy and alignment with company standards.
- Organize and facilitate virtual and in-person meetings, including preparing agendas, taking minutes, and following up on action items.
- Conduct research and compile data to support executive decision-making and strategic initiatives.
- Coordinate logistics for corporate events, client meetings, and team gatherings, ensuring all arrangements are executed flawlessly.
- Maintain confidential files and records, ensuring compliance with data protection policies and best practices.
- Proactively identify opportunities to streamline processes and improve efficiency within the executive office.
Qualifications
- Proven experience (3+ years) as an Executive Assistant, Personal Assistant, or Administrative Assistant supporting C-level executives or senior leadership.
- Exceptional organizational, time-management, and multitasking skills with the ability to prioritize tasks in a fast-paced environment.
- Strong written and verbal communication skills in English, with a professional and polished demeanor.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Google Workspace, Slack).
- High level of discretion, integrity, and confidentiality when handling sensitive information.
- Self-motivated with a proactive approach to problem-solving and the ability to work independently with minimal supervision.
- Experience in the luxury retail, marketing, or e-commerce industries is a strong plus.
- Bachelorâs degree in Business Administration, Communications, or a related field preferred.