job description
Join TBS Asia Management Consultants, a dynamic and growing management consulting firm, as our Administrative Assistant in beautiful Bali! We are seeking a highly organized, detail-oriented professional to support our office operations across multiple locations, including Canggu, Ubud, Denpasar, Jimbaran, Nusa Dua, Kuta, and Badung. This role is perfect for someone who thrives in a fast-paced environment, enjoys multitasking, and is passionate about delivering exceptional administrative support.
As the backbone of our office, you will play a crucial role in ensuring smooth daily operations, from managing administrative tasks to assisting with basic accounting functions. Youâll be the first point of contact for clients and team members, handling inquiries with professionalism and efficiency. If you have a knack for problem-solving, excellent communication skills, and a proactive attitude, this is an excellent opportunity to grow with a forward-thinking company in one of the worldâs most sought-after destinations.
At TBS Asia, we value collaboration, innovation, and work-life balance. Youâll enjoy a supportive team environment, opportunities for professional development, and the chance to work in stunning Bali while contributing to meaningful projects. Whether youâre based in the vibrant hub of Canggu, the cultural heart of Ubud, or the bustling city of Denpasar, this role offers flexibility and the chance to make a real impact.
If youâre ready to take the next step in your administrative career and join a company that values your contributions, weâd love to hear from you!
Responsibility
- Provide comprehensive administrative support to the management team, including scheduling meetings, managing calendars, and coordinating travel arrangements.
- Handle data entry, record keeping, and document management with accuracy and attention to detail.
- Assist with basic accounting tasks, such as invoicing, expense tracking, and financial record maintenance.
- Serve as the first point of contact for clients and visitors, responding to inquiries via phone, email, and in person with professionalism.
- Coordinate office operations, including supply management, equipment maintenance, and facility coordination.
- Prepare and edit correspondence, reports, and presentations to support business operations.
- Assist in organizing company events, meetings, and workshops, ensuring logistical details are handled seamlessly.
- Maintain confidentiality and handle sensitive information with discretion.
Qualifications
- Minimum of 2 years of experience in an administrative or office support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Basic understanding of accounting principles and experience with invoicing or financial record-keeping is a plus.
- Excellent written and verbal communication skills in English; additional languages are an advantage.
- Strong organizational skills with the ability to prioritize tasks and manage time effectively.
- Detail-oriented with a high level of accuracy in data entry and record-keeping.
- Ability to work independently, take initiative, and solve problems proactively.
- Familiarity with office equipment and willingness to learn new software/tools as needed.