job description
Join Maersk Group, a global leader in integrated container logistics and supply chain solutions, as our next Administrative Assistant in the vibrant and culturally rich island of Bali. We are seeking a highly organized, detail-oriented professional to support our dynamic team across key locations including Canggu, Ubud, Denpasar, Jimbaran, Nusa Dua, Kuta, and Badung.
At Maersk, we foster a dynamic learning and development culture that empowers our people to grow, innovate, and succeed. As an Administrative Assistant, you will play a pivotal role in ensuring smooth operations, efficient communication, and seamless coordination across our regional offices. This is an excellent opportunity to build a rewarding career with a Fortune 500 company while enjoying the unique lifestyle and work-life balance that Bali offers.
In this role, you will work closely with cross-functional teams, including operations, finance, and human resources, to provide comprehensive administrative support. You will be the backbone of our office, ensuring that daily operations run efficiently and that our team members have the resources they need to excel. If you thrive in a fast-paced environment, have a passion for organization, and are eager to contribute to a global enterprise, we invite you to apply.
Maersk offers a competitive salary package, comprehensive benefits, and opportunities for professional growth. Join us and be part of a team that is shaping the future of global trade and logistics.
Responsibility
- Provide high-level administrative support to management and teams across multiple locations in Bali, ensuring smooth and efficient office operations.
- Manage and coordinate calendars, schedules, and appointments, including arranging meetings, conferences, and travel itineraries.
- Prepare, edit, and distribute correspondence, reports, presentations, and other documents with a high degree of accuracy and professionalism.
- Act as the primary point of contact for internal and external stakeholders, handling inquiries and requests with discretion and efficiency.
- Maintain and organize physical and digital filing systems, ensuring easy retrieval of documents and compliance with company policies.
- Assist in the planning and execution of company events, workshops, and team-building activities.
- Monitor office supplies and equipment, placing orders as needed to ensure uninterrupted workflow.
- Support HR functions, including onboarding new employees, maintaining personnel records, and assisting with payroll-related tasks.
Qualifications
- Minimum of 3 years of experience in an administrative or office support role, preferably in a multinational or logistics company.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace (Docs, Sheets, Calendar).
- Excellent written and verbal communication skills in English; additional languages are a plus.
- Strong organizational and time-management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
- High level of attention to detail and accuracy in all tasks, including data entry and document preparation.
- Ability to work independently, take initiative, and handle confidential information with discretion.
- Experience with office management software, such as ERP or CRM systems, is an advantage.
- Familiarity with Indonesian business culture and practices is a plus.