job description
Join BH Premium Auto (M) Sdn Bhd as an Administrative Assistant and play a pivotal role in supporting our dynamic sales team in the thriving automotive industry. Based in the vibrant city of Denpasar, Bali, this position offers a unique opportunity to contribute to the operational excellence of a leading automotive sales division.
As an integral part of our team, you will ensure seamless administrative processes, enhance customer interactions, and maintain organized records to drive efficiency. Your attention to detail and proactive approach will be key to supporting our sales objectives and delivering exceptional service.
If you are a highly organized, detail-oriented professional with a passion for administrative support and a desire to grow in the automotive sector, we invite you to apply. Enjoy a competitive salary, a collaborative work environment, and the chance to make a meaningful impact in a fast-paced industry.
Responsibility
- Manage and organize sales documentation, including contracts, invoices, and customer records, ensuring accuracy and confidentiality.
- Coordinate scheduling for sales meetings, appointments, and follow-ups with clients and internal teams.
- Prepare and distribute reports, presentations, and correspondence to support sales operations and decision-making.
- Handle incoming and outgoing communications, including emails, phone calls, and inquiries, with professionalism and efficiency.
- Maintain and update databases, spreadsheets, and filing systems to ensure up-to-date and accessible information.
- Assist in the preparation of sales proposals, quotations, and other administrative tasks as required.
- Liaise with other departments, such as finance and logistics, to facilitate smooth workflow and resolve administrative issues.
- Provide exceptional customer service by addressing client inquiries and ensuring timely resolution of administrative requests.
Qualifications
- Minimum of 1-2 years of experience in an administrative or office support role, preferably in the automotive or sales industry.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiar with office management software.
- Excellent organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
- Strong written and verbal communication skills in English; additional language skills are a plus.
- High attention to detail and accuracy in data entry, documentation, and reporting.
- Ability to work independently and collaboratively in a fast-paced, team-oriented environment.
- Customer-focused mindset with a professional and courteous demeanor.
- Diploma or Bachelor’s degree in Business Administration, Office Management, or a related field is preferred.