job description
Join MD HVAC Philippines as an Administrative Assistant and play a pivotal role in ensuring smooth office operations and project management. This position is ideal for detail-oriented professionals who thrive in dynamic environments and are passionate about supporting business efficiency.
Based in the vibrant regions of Bali, you will collaborate with cross-functional teams to maintain project records, assist with logistics, and ensure compliance with regulatory requirements. Your organizational skills will directly contribute to the company’s success in delivering high-quality HVAC solutions.
This is a fantastic opportunity to grow your career in administration while enjoying the unique work-life balance that Bali offers. If you are proactive, adaptable, and eager to make an impact, we’d love to hear from you!
Responsibility
- Maintain and organize project records, ensuring accuracy and accessibility for team members.
- Assist with logistics coordination, including scheduling, travel arrangements, and vendor communications.
- Ensure compliance with company policies and regulatory requirements, preparing necessary documentation.
- Manage office supplies inventory and place orders as needed to support daily operations.
- Handle incoming and outgoing communications, including emails, calls, and correspondence.
- Support the HR team with onboarding processes, employee records, and administrative tasks.
- Assist in preparing reports, presentations, and other business documents as required.
- Collaborate with cross-functional teams to streamline administrative processes and improve efficiency.
Qualifications
- Bachelor’s degree in Business Administration, Office Management, or a related field.
- Proven experience in an administrative or office support role, preferably in a fast-paced environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software.
- Strong organizational and time-management skills with the ability to multitask effectively.
- Excellent written and verbal communication skills in English.
- Attention to detail and a high level of accuracy in record-keeping and documentation.
- Ability to work independently and collaboratively in a team-oriented setting.
- Knowledge of basic compliance and regulatory requirements is a plus.