job description
Join the Hwa Chong Alumni Association as an Administrative Assistant in the vibrant heart of Canggu, Bali. This is a unique opportunity to support a prestigious organization while enjoying the dynamic work-life balance that Bali offers. You will play a pivotal role in ensuring smooth office operations, managing communications, and assisting with event coordination.
As part of our team, you will work in a collaborative environment where your organizational skills and attention to detail will be highly valued. This role is perfect for individuals who thrive in structured settings and are passionate about providing exceptional administrative support.
Bali’s serene yet energetic atmosphere provides an inspiring backdrop for your professional growth. Whether you're coordinating meetings, managing correspondence, or assisting with alumni engagement, your contributions will directly impact our mission of fostering lifelong connections within our community.
Responsibility
- Manage daily office operations, including correspondence, filing, and supply inventory.
- Coordinate meetings, appointments, and travel arrangements for staff and alumni.
- Assist in organizing events, workshops, and alumni gatherings.
- Maintain accurate records, databases, and documentation.
- Handle incoming calls, emails, and inquiries with professionalism and efficiency.
- Prepare reports, presentations, and other administrative documents.
- Support financial tasks such as expense tracking and invoice processing.
- Collaborate with team members to ensure seamless communication and workflow.
Qualifications
- Diploma or degree in Business Administration, Office Management, or a related field.
- Proven experience in an administrative or secretarial role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills in English.
- Strong organizational and time-management abilities.
- Ability to multitask and prioritize tasks effectively.
- High level of discretion and confidentiality.
- Familiarity with basic accounting or bookkeeping is a plus.