job description
Join Omnifica Construction and Development Corporation as an Administrative Assistant and play a pivotal role in supporting our dynamic team in Bali. This position offers a unique opportunity to contribute to the administrative and operational success of a leading construction and development firm. You will be responsible for managing office operations, ensuring compliance with local regulations, and providing essential support to various departments.
We are seeking a detail-oriented professional with a strong background in human resources, Philippine law, and records management. Your expertise will be crucial in maintaining efficient office workflows and supporting our projects across Bali. If you are organized, proactive, and passionate about administrative excellence, we invite you to apply and grow with us.
Responsibility
- Manage and maintain office records, ensuring accuracy and compliance with company policies and local regulations.
- Assist in human resource functions, including employee documentation, onboarding, and compliance with labor laws.
- Coordinate and schedule meetings, appointments, and travel arrangements for senior management.
- Handle correspondence, including emails, letters, and reports, ensuring timely and professional communication.
- Support the finance department with basic bookkeeping tasks, expense tracking, and invoice processing.
- Assist in the preparation and distribution of internal reports and presentations.
- Maintain office supplies inventory and coordinate procurement as needed.
- Provide general administrative support to various departments, ensuring smooth day-to-day operations.
Qualifications
- Minimum of 2 years of experience in an administrative role, preferably within the construction or development industry.
- Knowledge of human resource practices, Philippine law, and records management.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software.
- Excellent organizational and time-management skills with the ability to multitask effectively.
- Strong written and verbal communication skills in English.
- Ability to work independently and collaboratively in a fast-paced environment.
- Attention to detail and a high level of accuracy in all tasks.
- Familiarity with basic bookkeeping and financial reporting is a plus.