job description
Join Kawan Lama as an Administrative Assistant and play a pivotal role in ensuring smooth office operations in our dynamic team based in Denpasar, Bali. This position offers an excellent opportunity to develop your organizational and administrative skills in a supportive and fast-paced environment.
As an Administrative Assistant, you will be responsible for managing day-to-day office tasks, coordinating with various departments, and maintaining efficient administrative processes. Your attention to detail and proactive approach will contribute significantly to the overall productivity and success of our operations.
If you are a highly organized individual with a passion for administrative work and a desire to grow in a reputable company, we encourage you to apply. Kawan Lama is committed to fostering a collaborative and inclusive work environment where your contributions are valued and recognized.
Responsibility
- Manage and organize office documents, records, and files to ensure easy retrieval and compliance with company policies.
- Coordinate and schedule meetings, appointments, and travel arrangements for staff and management.
- Handle incoming and outgoing correspondence, including emails, letters, and packages, ensuring timely and accurate distribution.
- Assist in the preparation of reports, presentations, and other administrative documents as required.
- Maintain office supplies inventory by checking stock levels, anticipating needs, and placing orders.
- Provide general support to visitors and employees, including answering phone calls and directing inquiries.
- Collaborate with different departments to ensure seamless communication and efficient workflow.
- Perform data entry and update internal databases with accurate and up-to-date information.
Qualifications
- Diploma or Bachelor's degree in Business Administration, Office Management, or a related field.
- Proven experience as an Administrative Assistant or in a similar administrative role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management tools.
- Excellent organizational and time-management skills with the ability to multitask and prioritize work.
- Strong communication and interpersonal skills to interact effectively with staff and visitors.
- High level of discretion and confidentiality in handling sensitive information.
- Attention to detail and problem-solving skills to address administrative challenges efficiently.
- Ability to work independently and as part of a team in a fast-paced environment.