job description
Join Ecolab, a global leader in water, hygiene, and infection prevention solutions, as an Administrative Assistant in our dynamic Bali team. This 1-year contract role (renewable) offers a unique opportunity to be the trusted operations partner driving efficiency across sales and business functions in one of the world’s most vibrant work environments.
Based in Bali’s key business hubs (Canggu, Ubud, Denpasar, or surrounding areas), you’ll play a pivotal role in ensuring seamless administrative support, enabling our teams to focus on delivering exceptional service to clients worldwide. With a competitive salary range of $2,900–$3,500/month, this position is ideal for detail-oriented professionals who thrive in fast-paced, collaborative settings.
At Ecolab, we value innovation, sustainability, and teamwork. As part of our mission to make the world cleaner, safer, and healthier, you’ll contribute to impactful projects while enjoying the work-life balance that Bali’s inspiring landscape offers.
Responsibility
- Provide comprehensive administrative support to sales, operations, and management teams, including calendar management, meeting coordination, and travel arrangements.
- Prepare and distribute reports, presentations, and business correspondence with a high degree of accuracy and professionalism.
- Manage documentation and filing systems, ensuring compliance with company policies and regulatory requirements.
- Act as the first point of contact for internal and external stakeholders, handling inquiries and directing them to the appropriate departments.
- Coordinate logistics for local and international meetings, including venue booking, catering, and technical setup.
- Assist in expense tracking and budget monitoring for assigned departments, ensuring timely and accurate financial reporting.
- Maintain inventory of office supplies and coordinate procurement as needed to support daily operations.
- Support special projects and initiatives as assigned, contributing to process improvements and operational efficiency.
Qualifications
- Minimum 2 years of experience in an administrative or office support role, preferably in a multinational or fast-paced environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with virtual collaboration tools (e.g., Teams, Zoom).
- Excellent written and verbal communication skills in English; additional languages (e.g., Indonesian) are a plus.
- Strong organizational and time-management abilities, with the capacity to prioritize tasks and meet deadlines in a dynamic setting.
- Demonstrated attention to detail and problem-solving skills, with a proactive approach to anticipating team needs.
- Ability to work independently and collaboratively in a team-oriented environment, adapting to changing priorities.
- Experience in handling confidential information with discretion and professionalism.
- Familiarity with basic accounting principles or expense management is advantageous.