job description
Join Vantage Automotive as an Administrative Assistant in the heart of Bali’s vibrant business hub! This 1-year contract role offers a unique opportunity to contribute to the smooth operation of our dynamic office while enjoying a fun, collaborative work environment and a completion bonus upon successful tenure.
As a key member of our administrative team, you’ll play a pivotal role in ensuring seamless daily operations, supporting various departments, and maintaining high organizational standards. Whether you’re based in Canggu, Ubud, Denpasar, Jimbaran, Nusa Dua, Kuta, or Badung, this position is perfect for detail-oriented professionals who thrive in fast-paced settings.
At Vantage Automotive, we value efficiency, teamwork, and a positive attitude. If you’re looking for a rewarding administrative role with growth potential in Bali’s thriving business landscape, this is your chance to make an impact!
Responsibility
- Manage and organize office correspondence, including emails, letters, and internal communications.
- Coordinate meetings, appointments, and travel arrangements for senior staff.
- Maintain accurate filing systems, both digital and physical, ensuring easy retrieval of documents.
- Assist in preparing reports, presentations, and other administrative documents.
- Handle incoming and outgoing calls, directing inquiries to the appropriate departments.
- Monitor and order office supplies, ensuring inventory is well-stocked.
- Support HR processes, including onboarding new employees and maintaining personnel records.
- Contribute to a positive work environment by fostering teamwork and efficient collaboration.
Qualifications
- Minimum 1-2 years of experience in an administrative or office support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Excellent written and verbal communication skills in English.
- Strong organizational and time-management abilities with attention to detail.
- Ability to multitask and prioritize tasks in a fast-paced environment.
- High level of discretion and professionalism in handling confidential information.
- Proactive attitude with a problem-solving mindset.
- Diploma or Bachelor’s degree in Business Administration, Office Management, or a related field is a plus.