job description
Join Systech Lighting & Controls Inc., a leading provider of innovative lighting and control solutions, as our Administrative and Facilities Manager in the vibrant and dynamic region of Bali, Indonesia. This is a unique opportunity to play a pivotal role in ensuring our operations run smoothly, efficiently, and sustainably while contributing to a positive and productive work environment for our team.
In this role, you will oversee the administrative and facilities management functions, ensuring our offices and workspaces across Canggu, Ubud, Denpasar, Jimbaran, Nusa Dua, Kuta, and Badung are safe, well-maintained, and optimized for productivity. You will collaborate with cross-functional teams to implement best practices in facilities management, vendor relations, and workplace safety, all while aligning with our company’s commitment to excellence and innovation.
Bali offers a unique blend of professional opportunities and a high quality of life, making it an ideal location for professionals seeking a balanced and fulfilling career. As part of our team, you will enjoy a supportive work culture, opportunities for growth, and the chance to make a meaningful impact in a fast-paced and evolving industry.
If you are a detail-oriented, proactive, and resourceful professional with a passion for creating efficient and organized work environments, we invite you to apply and become a key player in our success story in Bali.
Responsibility
- Oversee day-to-day administrative operations, including office management, document control, and workflow optimization to ensure seamless business processes.
- Manage facilities across multiple locations in Bali, including maintenance, repairs, and upgrades to ensure a safe, functional, and aesthetically pleasing work environment.
- Develop and implement facilities management policies, procedures, and best practices to enhance operational efficiency and compliance with local regulations.
- Coordinate with vendors, contractors, and service providers to secure cost-effective and high-quality services for office maintenance, cleaning, security, and other facility-related needs.
- Monitor and manage facility budgets, including expense tracking, cost control, and financial reporting to ensure fiscal responsibility.
- Ensure compliance with health, safety, and environmental regulations, conducting regular inspections and risk assessments to mitigate potential hazards.
- Lead workplace safety initiatives, including emergency preparedness, fire drills, and employee training to foster a culture of safety and well-being.
- Collaborate with HR and management teams to support employee needs, including workspace allocation, office supplies, and ergonomic improvements.
- Manage office relocations, renovations, or expansions as needed, ensuring minimal disruption to business operations.
Qualifications
- Bachelor’s degree in Business Administration, Facilities Management, Engineering, or a related field. Equivalent work experience will also be considered.
- Minimum of 5 years of experience in administrative and facilities management, preferably in a multi-site or corporate environment.
- Proven track record of managing office operations, vendor relations, and facility maintenance in a professional setting.
- Strong knowledge of health, safety, and environmental regulations, with experience in compliance and risk management.
- Excellent organizational, problem-solving, and project management skills, with the ability to prioritize tasks and meet deadlines.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and facility management software/tools.
- Strong communication and interpersonal skills, with the ability to collaborate effectively with cross-functional teams and external stakeholders.
- Fluency in English is required; proficiency in Bahasa Indonesia is a plus.
- Experience working in Bali or a similar international setting is highly desirable.