job description
Are you a detail-oriented professional looking to make a meaningful impact in a public-sector office environment? We are currently seeking a dedicated Administrative Aide VI to join our team in Northern Mindanao. This role is pivotal in ensuring the smooth, efficient, and organized operation of our daily office functions.
As an Administrative Aide VI, you will serve as a key support pillar for our management and departmental teams. You will handle essential clerical tasks, maintain critical records, and provide high-level administrative support that keeps our operations running seamlessly. This position is ideal for an individual who thrives in a fast-paced environment and possesses exceptional organizational and communication skills.
We provide a supportive work environment where your contributions are valued and your growth is encouraged. If you possess a strong work ethic, a commitment to public service excellence, and the ability to handle administrative challenges with professionalism, we invite you to apply for this career-defining opportunity.
Responsibility
- Maintain and organize physical and digital filing systems to ensure quick retrieval of essential documents.
- Draft, proofread, and format official correspondences, reports, and memos with high attention to detail.
- Coordinate office schedules, meetings, and appointments while ensuring smooth inter-departmental communication.
- Manage office supply inventories and coordinate procurement requests to maintain operational efficiency.
- Handle incoming communications, including phone calls and emails, ensuring professional redirection and resolution.
- Assist in the preparation of periodic reports and data entry tasks using office software and management tools.
- Execute clerical tasks in compliance with Civil Service regulations and agency policies.
Qualifications
- Completion of at least two years of college studies or equivalent vocational/technical training.
- Civil Service Eligibility (Sub-Professional or Professional) is highly preferred.
- Minimum of 1-2 years of relevant experience in administrative, clerical, or secretarial work.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and standard office equipment.
- Excellent verbal and written communication skills in English and Filipino.
- Strong organizational abilities with a focus on time management and task prioritization.
- Ability to maintain confidentiality and handle sensitive records with integrity.
- Strong problem-solving skills and the ability to work independently or as part of a team.