job description
Join Bicol University as an Administrative Aide IV and play a pivotal role in supporting our administrative operations in beautiful Bali. This position offers a unique opportunity to contribute to a dynamic academic environment while enjoying the vibrant culture and lifestyle of Bali's most sought-after locations, including Canggu, Ubud, Denpasar, and more.
As an Administrative Aide IV, you will be responsible for providing high-level administrative support to ensure the smooth operation of our university's offices. Your role will involve managing correspondence, coordinating meetings, maintaining records, and assisting with various clerical tasks. This position is ideal for detail-oriented individuals with strong organizational skills and a passion for supporting educational institutions.
Bicol University is committed to fostering a collaborative and inclusive work environment. We offer competitive compensation, opportunities for professional development, and the chance to work in one of the world's most inspiring locations.
Responsibility
- Manage and organize office correspondence, including emails, letters, and memos.
- Coordinate and schedule meetings, appointments, and events for university staff and faculty.
- Maintain and update office records, databases, and filing systems.
- Assist in the preparation of reports, presentations, and other administrative documents.
- Handle incoming and outgoing communications, ensuring timely and accurate responses.
- Provide support for budget tracking and expense reporting.
- Assist in the coordination of university events and activities.
- Perform other clerical and administrative duties as assigned.
Qualifications
- Bachelor's degree in Business Administration, Office Management, or a related field.
- Proven experience in an administrative or clerical role, preferably in an academic or corporate setting.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Strong communication and interpersonal skills.
- Ability to multitask and prioritize tasks effectively.
- Attention to detail and a high level of accuracy.
- Familiarity with office management procedures and basic accounting principles is a plus.