job description
Are you an organized professional with a passion for operational excellence? JLL is seeking a dynamic Admin Coordinator to join our team in the East Region. In this pivotal role, you will act as the backbone of our office operations, bridging the gap between administrative support, financial coordination, and facility management. You will work in a fast-paced environment where your ability to multitask and maintain high standards of service will directly impact our team's daily success.
As part of the global JLL family, you will benefit from a professional environment that encourages growth, efficiency, and collaboration. We are looking for someone who thrives on proactive problem-solving and takes pride in delivering seamless administrative experiences for both internal stakeholders and external clients. If you have a keen eye for detail and a knack for organizing complex workflows, we want to hear from you.
Responsibility
- Manage day-to-day office administrative tasks to ensure smooth operational workflow.
- Perform financial administrative duties including invoice processing, expense tracking, and budget reconciliation.
- Coordinate meetings, appointments, and travel arrangements for department heads.
- Serve as a primary point of contact for office maintenance, vendor management, and facility-related inquiries.
- Maintain accurate filing systems, documentation, and database records in accordance with company policies.
- Prepare periodic administrative reports and presentations for management review.
- Assist in the onboarding process for new employees and provide necessary logistical support.
Qualifications
- Diploma in Business Administration, Office Management, or a related field.
- Minimum 2-3 years of proven experience in an administrative or office coordination role.
- Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook, and PowerPoint).
- Exceptional verbal and written communication skills with a professional demeanor.
- Strong financial acumen, particularly in handling invoices and basic accounting tasks.
- Ability to prioritize competing deadlines in a high-volume professional environment.
- Proactive mindset with strong organizational and time-management capabilities.