job description
Are you a meticulous, organized professional with a passion for education and administrative excellence? Trace College is seeking a dedicated Academic Assistant to join our dynamic team in Bali, Indonesia (locations include Canggu, Ubud, Denpasar, Jimbaran, Nusa Dua, Kuta, and Badung). This is an exciting opportunity to play a pivotal role in supporting academic operations while working in one of the world’s most vibrant and culturally rich destinations.
As an Academic Assistant, you will be the backbone of our administrative processes, ensuring smooth day-to-day operations and contributing to the success of our academic programs. Your keen attention to detail, strong organizational skills, and proactive approach will help maintain high standards of efficiency and professionalism. Whether you're coordinating schedules, managing documentation, or assisting faculty and students, your role will directly impact the quality of education we deliver.
This full-time position offers a competitive salary, professional growth opportunities, and the chance to work in a collaborative, student-centered environment. If you thrive in a fast-paced setting and are eager to make a meaningful difference in the academic community, we encourage you to apply!
Why Join Trace College?
- Work in the stunning and culturally diverse island of Bali, with flexible locations across multiple key areas.
- Be part of a mission-driven institution committed to academic excellence and innovation.
- Opportunities for professional development and career advancement.
- Collaborative and supportive work environment with a focus on work-life balance.
- Competitive compensation package with benefits tailored to your needs.
Responsibility
- Provide comprehensive administrative support to academic departments, faculty, and staff to ensure smooth operations.
- Manage and organize academic records, documents, and databases with accuracy and confidentiality.
- Coordinate schedules, meetings, and events for faculty, staff, and students, including room bookings and logistics.
- Assist in the preparation and distribution of academic materials, reports, and presentations.
- Serve as a point of contact for students, faculty, and external stakeholders, addressing inquiries and providing information promptly.
- Support the admissions and enrollment processes, including data entry, document verification, and communication with applicants.
- Monitor and maintain office supplies, equipment, and inventory to ensure operational efficiency.
- Collaborate with cross-functional teams to implement academic policies, procedures, and initiatives.
Qualifications
- Bachelor’s degree in Education, Business Administration, or a related field (or equivalent work experience).
- Minimum of 2 years of experience in administrative support, preferably in an academic or educational setting.
- Exceptional organizational skills with the ability to manage multiple tasks and priorities in a fast-paced environment.
- Strong written and verbal communication skills in English; proficiency in Bahasa Indonesia is a plus.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Calendar).
- High level of attention to detail and accuracy in handling sensitive information.
- Ability to work independently, take initiative, and solve problems effectively.
- Strong interpersonal skills with a customer-service-oriented mindset.