job description
We are seeking a detail-oriented and organized Warehouse Administrative Assistant to join our team in Badung, Bali. In this role, you will play a critical part in managing the administrative processes related to the inflow and outflow of goods in our warehouse, ensuring smooth operations and accurate record-keeping.
This position is ideal for individuals with a strong background in administrative support, inventory management, or logistics coordination. You will work closely with warehouse staff, vendors, and internal teams to maintain efficient workflows and uphold high standards of organization.
As part of a dynamic environment, you will contribute to optimizing warehouse processes, reducing errors, and supporting the overall productivity of our operations. If you thrive in a structured yet fast-paced setting and have a passion for precision, we encourage you to apply.
Responsibility
- Manage and update inventory records for incoming and outgoing goods using warehouse management systems.
- Process and verify shipping and receiving documentation, including invoices, delivery notes, and packing lists.
- Coordinate with warehouse staff to ensure accurate stock levels and timely restocking of materials.
- Prepare and maintain daily, weekly, and monthly reports on warehouse activities, including inventory movements and discrepancies.
- Assist in scheduling deliveries and pickups with logistics partners and internal teams.
- Organize and file warehouse-related documents both digitally and physically for easy retrieval.
- Monitor and report on warehouse space utilization to optimize storage efficiency.
- Support in resolving discrepancies or issues related to inventory counts or documentation.
Qualifications
- Minimum 1-2 years of experience in warehouse administration, inventory management, or a related field.
- Proficiency in Microsoft Office (Excel, Word) and basic data entry skills.
- Familiarity with warehouse management systems (WMS) or inventory software is a plus.
- Strong attention to detail and ability to work with numerical data accurately.
- Excellent organizational and time-management skills to handle multiple tasks efficiently.
- Good communication skills in English (written and verbal) for coordinating with teams and vendors.
- Ability to work in a fast-paced environment and adapt to changing priorities.
- Basic understanding of logistics and supply chain processes is advantageous.