job description
Are you a highly organized, proactive, and detail-oriented professional looking to support a dynamic Sales & Finance Director? Australian Medical Care is seeking a Virtual Personal Assistant to provide exceptional administrative support, ensuring seamless operations and enhanced productivity.
In this role, you will manage schedules, coordinate meetings, handle correspondence, and assist with financial and sales-related tasks. Your ability to multitask, prioritize, and maintain confidentiality will be key to success. This is a fantastic opportunity to work remotely while contributing to a growing healthcare organization.
If you thrive in a fast-paced environment and have a passion for efficiency and organization, we want to hear from you!
Responsibility
- Manage and organize the Director's calendar, including scheduling meetings, appointments, and travel arrangements.
- Handle email correspondence, draft responses, and ensure timely communication with internal and external stakeholders.
- Assist with financial tasks such as expense tracking, invoice processing, and budget monitoring.
- Prepare and edit reports, presentations, and documents to support sales and financial operations.
- Coordinate virtual meetings, take minutes, and follow up on action items.
- Conduct research and compile data to support decision-making processes.
- Maintain confidential files and records with utmost discretion.
- Provide general administrative support, including data entry, filing, and office coordination.
Qualifications
- Proven experience as a Personal Assistant, Executive Assistant, or similar administrative role.
- Excellent organizational and time-management skills with the ability to multitask effectively.
- Strong written and verbal communication skills in English.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and virtual communication tools (Zoom, Teams, etc.).
- Basic understanding of financial and sales processes is a plus.
- High level of discretion and professionalism in handling confidential information.
- Self-motivated with the ability to work independently in a remote setting.
- Bachelor's degree in Business Administration, Finance, or a related field is preferred.