job description
Join Indospec Asia as a Technical Operations Administrator and play a pivotal role in ensuring seamless administrative support for our Technical Operations team. Based in the vibrant regions of Bali, this position offers a unique opportunity to contribute to a dynamic and fast-paced environment while enjoying the island's renowned work-life balance.
As a Technical Operations Administrator, you will be responsible for managing executive-level administrative tasks, coordinating time sheets, travel documentation, and ensuring efficient communication within the department. Your organizational skills and attention to detail will directly impact the productivity and success of our technical operations.
If you are a proactive professional with a passion for administration and a desire to grow in a technical setting, we invite you to apply and become part of our innovative team.
Responsibility
- Provide comprehensive secretarial and administrative support to the Section Head and Manager of Technical Operations.
- Manage and process time sheets for inspectors, ensuring accuracy and timely submission.
- Coordinate travel arrangements, including flights, accommodations, and documentation for technical staff.
- Maintain and organize departmental records, reports, and correspondence.
- Facilitate internal and external communication, including scheduling meetings and preparing agendas.
- Assist in the preparation of technical reports, presentations, and other documentation.
- Monitor and track departmental budgets and expenses, ensuring compliance with company policies.
- Act as a liaison between the Technical Operations team and other departments to streamline workflows.
Qualifications
- Bachelor's degree in Business Administration, Office Management, or a related field.
- Minimum of 2 years of experience in an administrative or secretarial role, preferably in a technical or engineering environment.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
- Excellent organizational and time-management skills with the ability to multitask and prioritize tasks effectively.
- Strong written and verbal communication skills in both English and Bahasa Indonesia.
- High level of discretion and confidentiality when handling sensitive information.
- Ability to work independently and collaboratively in a team-oriented environment.
- Familiarity with technical terminology and documentation is a plus.