job description
Join HML Technologies and Services Inc as a Site Document Controller and play a pivotal role in ensuring seamless project execution in a dynamic construction environment. This position is ideal for detail-oriented professionals who thrive in fast-paced settings and are passionate about maintaining organizational efficiency through meticulous document management.
Based in the vibrant region of Badung, Bali, you will collaborate with cross-functional teams to streamline workflows, enhance compliance, and support the successful delivery of high-impact construction projects. This role offers a unique opportunity to grow your expertise while contributing to large-scale developments in one of Southeast Asia’s most exciting markets.
We are looking for a proactive individual with a keen eye for accuracy, strong administrative skills, and the ability to manage critical documentation under tight deadlines. If you are eager to advance your career in project administration and document control, this is your chance to make a tangible impact.
Responsibility
- Manage, organize, and maintain all project-related documents, including contracts, drawings, reports, and correspondence, ensuring version control and accessibility.
- Coordinate with project managers, engineers, and stakeholders to collect, review, and distribute documentation in compliance with company and regulatory standards.
- Implement and maintain a structured filing system (both digital and physical) to facilitate quick retrieval and audit readiness.
- Monitor document submission deadlines and follow up with relevant parties to ensure timely delivery.
- Prepare and update project documentation logs, registers, and transmittals with high accuracy.
- Assist in the preparation of progress reports, meeting minutes, and other administrative deliverables.
- Ensure confidentiality and security of sensitive project documents at all times.
- Provide administrative support to the project team, including scheduling, correspondence, and data entry as needed.
Qualifications
- Bachelor’s degree in Business Administration, Engineering, Construction Management, or a related field. Diploma holders with relevant experience are also encouraged to apply.
- Minimum 2 years of experience in document control, project administration, or a similar role, preferably in the construction, engineering, or real estate sectors.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and document management software (e.g., SharePoint, Aconex, or Procore).
- Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines in a high-pressure environment.
- Excellent written and verbal communication skills in English; knowledge of Indonesian (Bahasa) is a plus.
- Attention to detail and a commitment to maintaining data integrity and accuracy.
- Ability to work collaboratively in a team and adapt to evolving project requirements.
- Familiarity with ISO standards, construction regulations, and industry best practices is advantageous.