job description
Join Triton AI Pte Ltd as a Senior Executive Assistant and play a pivotal role in supporting our C-level executives and senior leadership team in the dynamic heart of Bali. This is a rare opportunity to contribute to a forward-thinking AI-driven organization while enjoying the vibrant work-life balance of Canggu.
As the right hand to our top executives, you will manage complex calendars, coordinate high-level meetings, and ensure seamless communication across global teams. Your organizational prowess and discretion will be key to maintaining efficiency in a fast-paced, innovative environment. Beyond administrative excellence, this role offers direct exposure to strategic decision-making, professional growth, and a competitive compensation package including performance bonuses.
If you thrive in a role that blends strategy, problem-solving, and executive support, and you’re passionate about working in a collaborative, tech-savvy culture, we’d love to hear from you.
Responsibility
- Manage and prioritize complex executive calendars, including scheduling meetings, travel, and engagements with stakeholders.
- Act as the primary point of contact for internal and external parties, ensuring professional and timely communication.
- Prepare briefing materials, reports, and presentations for executive meetings and board discussions.
- Coordinate cross-functional projects and initiatives, liaising with departments to ensure alignment with leadership goals.
- Handle confidential information with the utmost discretion and integrity.
- Anticipate executive needs and proactively resolve issues before they escalate.
- Organize local and international travel logistics, including itineraries, visas, and accommodations.
- Support event planning for corporate functions, offsites, and client engagements.
Qualifications
- Minimum 5+ years of experience as an Executive Assistant, preferably supporting C-suite or senior management.
- Exceptional organizational and time-management skills with the ability to multitask in a high-pressure environment.
- Strong written and verbal communication skills in English; proficiency in additional languages is a plus.
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Slack, Asana).
- Proven ability to maintain confidentiality and exercise sound judgment.
- Experience in tech, AI, or startup environments is highly desirable.
- Self-starter with a proactive, solution-oriented mindset and a keen eye for detail.
- Bachelor’s degree in Business Administration, Communications, or a related field preferred.