job description
Join Nanyang Technological University in an exciting opportunity to shape the future of additive manufacturing while providing high-level administrative support in the vibrant setting of Bali, Indonesia. As a Senior Executive in Administrative Support, you will play a pivotal role in driving operational excellence for our cutting-edge research and development initiatives.
This role offers a unique blend of strategic coordination, project management, and administrative leadership, ensuring seamless collaboration between academic teams, industry partners, and global stakeholders. Based in one of Bali’s most dynamic hubs—Canggu, Ubud, Denpasar, Jimbaran, Nusa Dua, Kuta, or Badung—you will contribute to groundbreaking advancements in 3D printing, materials science, and digital fabrication.
We are seeking a proactive, detail-oriented professional with a passion for innovation and a commitment to supporting world-class research. If you thrive in fast-paced environments and want to be part of a mission that redefines manufacturing technologies, this is your chance to make an impact.
Responsibility
- Provide high-level administrative support to senior leadership and research teams, including calendar management, meeting coordination, and document preparation.
- Oversee project administration for additive manufacturing initiatives, ensuring timely execution and compliance with university and industry standards.
- Liaise with internal and external stakeholders, including academic partners, industry collaborators, and government agencies, to facilitate seamless communication.
- Manage budget tracking and financial reporting for research grants and operational expenses related to additive manufacturing projects.
- Develop and maintain organizational systems to streamline workflows, including digital filing, data management, and process optimization.
- Coordinate logistics for workshops, conferences, and training sessions focused on additive manufacturing and emerging technologies.
- Prepare reports, presentations, and proposals to support funding applications, partnerships, and strategic decision-making.
- Ensure confidentiality and data integrity in all administrative processes, adhering to university policies and ethical guidelines.
Qualifications
- Bachelor’s degree in Business Administration, Management, or a related field; advanced degrees or certifications in project management (e.g., PMP) are a plus.
- Minimum 5 years of experience in senior administrative or executive support roles, preferably in academic, research, or technology-driven environments.
- Proven ability to manage complex schedules, multiple priorities, and tight deadlines with exceptional organizational skills.
- Strong written and verbal communication skills in English, with the ability to draft professional correspondence and reports.
- Proficiency in Microsoft Office Suite, project management tools (e.g., Asana, Trello), and CRM systems.
- Experience with budget management, financial reporting, and procurement processes is highly desirable.
- Familiarity with additive manufacturing, 3D printing, or engineering disciplines is an advantage but not required.
- Demonstrated problem-solving abilities, adaptability, and a proactive approach to supporting high-impact initiatives.