job description
Join WSH Experts as a Reception and Administration Support Officer in the vibrant heart of Bali, Indonesia. This is a unique opportunity to play a pivotal role in ensuring smooth front-desk operations and providing exceptional administrative support to our dynamic team. As the first point of contact for clients, visitors, and staff, you will embody professionalism, efficiency, and a welcoming demeanor.
Based in one of Bali’s most sought-after locations—Canggu—you’ll thrive in a fast-paced yet collaborative environment where organizational excellence meets tropical inspiration. Your contributions will directly enhance our operational workflows, client satisfaction, and overall workplace productivity.
If you are a detail-oriented, proactive individual with a passion for customer service and administrative excellence, we invite you to apply and become an integral part of our mission to deliver top-tier workplace safety and health solutions.
Responsibility
- Manage front-desk operations, including greeting visitors, answering phone calls, and handling inquiries with professionalism and courtesy.
- Coordinate and maintain office schedules, including meeting room bookings, travel arrangements, and calendar management for senior staff.
- Process and distribute incoming and outgoing mail, packages, and correspondence efficiently.
- Maintain accurate and up-to-date records, including visitor logs, employee directories, and administrative databases.
- Assist in the preparation of reports, presentations, and documents, ensuring high standards of accuracy and formatting.
- Oversee office supply inventory, place orders as needed, and manage vendor relationships for procurement.
- Provide general administrative support to various departments, including data entry, filing, and document management.
- Uphold a clean, organized, and welcoming reception area that reflects the company’s professional image.
Qualifications
- Minimum Diploma or Bachelor’s degree in Business Administration, Office Management, or a related field.
- Proven experience (1-3 years) in a receptionist, administrative assistant, or front-desk role, preferably in a corporate or professional services environment.
- Excellent written and verbal communication skills in English; proficiency in additional languages is a plus.
- Strong organizational and time-management abilities, with the capacity to multitask in a fast-paced setting.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office management software.
- High attention to detail and a problem-solving mindset with a customer-centric approach.
- Ability to work independently as well as collaboratively within a team.
- Prior experience in workplace safety, health, or compliance sectors is advantageous but not required.