job description
Join Bicol University as a Senior Administrative Assistant and play a pivotal role in supporting our dynamic academic and administrative operations. This position offers a unique opportunity to contribute to a prestigious institution while working in the vibrant and culturally rich regions of Bali, including Canggu, Ubud, Denpasar, and more.
As a Senior Administrative Assistant, you will be the backbone of our administrative team, ensuring smooth daily operations, managing correspondence, and coordinating with various departments to enhance efficiency. Your organizational skills and attention to detail will be key to maintaining our high standards of service and supporting the university’s mission.
This role is ideal for detail-oriented professionals with a passion for administration and a desire to work in a collaborative, fast-paced environment. Whether you're scheduling meetings, preparing reports, or assisting with special projects, your contributions will directly impact the success of our institution.
Responsibility
- Manage and organize daily administrative tasks, including correspondence, filing, and documentation.
- Coordinate meetings, appointments, and travel arrangements for senior staff and faculty.
- Prepare and edit reports, presentations, and other official documents with high accuracy.
- Liaise with internal departments, external stakeholders, and visitors to ensure seamless communication.
- Maintain and update databases, records, and office systems to ensure data integrity.
- Assist in the planning and execution of university events, workshops, and conferences.
- Handle confidential information with discretion and professionalism.
- Provide general support to the administrative team, including budget tracking and expense reporting.
Qualifications
- Bachelor’s degree in Business Administration, Office Management, or a related field.
- Minimum of 3-5 years of experience in an administrative or office support role, preferably in an academic or corporate setting.
- Exceptional organizational, multitasking, and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software.
- Strong written and verbal communication skills in English.
- Ability to work independently and collaboratively in a team-oriented environment.
- High attention to detail and problem-solving abilities.
- Experience in handling confidential information with integrity and professionalism.