job description
Join RR Donnelley Philippines Inc. as a Remote Virtual Events Assistant and play a pivotal role in delivering seamless virtual experiences across the EMEA and APAC regions. This is a unique opportunity to work with a global leader in communications and technology solutions while enjoying the flexibility of remote work from Bali, Indonesia.
In this dynamic role, you will collaborate with cross-functional teams to plan, coordinate, and execute high-impact virtual events, ensuring flawless execution from start to finish. Your organizational skills and attention to detail will drive the success of webinars, conferences, and hybrid events, enhancing engagement for clients and stakeholders worldwide.
We are looking for a proactive, tech-savvy professional who thrives in a fast-paced environment and is passionate about leveraging digital tools to create memorable virtual experiences. If you have a knack for problem-solving and a desire to work with cutting-edge event technology, this role is for you.
Responsibility
- Coordinate end-to-end virtual event logistics, including platform setup, testing, and troubleshooting.
- Liaise with internal teams, vendors, and clients to ensure alignment on event objectives and timelines.
- Manage event registrations, attendee communications, and post-event follow-ups using CRM tools.
- Monitor and moderate live virtual events, ensuring smooth technical execution and audience engagement.
- Develop and distribute event materials, such as agendas, presentations, and post-event reports.
- Collaborate with marketing teams to promote events through digital channels (email, social media, etc.).
- Troubleshoot technical issues in real-time and provide immediate solutions to minimize disruptions.
- Gather feedback and analytics to measure event success and identify areas for improvement.
Qualifications
- Bachelor’s degree in Communications, Marketing, Business Administration, or a related field.
- Minimum of 2 years of experience in event coordination, virtual event management, or a similar role.
- Proficiency in virtual event platforms (e.g., Zoom, Microsoft Teams, Hopin, Cvent, or similar).
- Strong organizational and time-management skills with the ability to handle multiple events simultaneously.
- Excellent written and verbal communication skills in English.
- Tech-savvy with a quick learning curve for new software and tools.
- Detail-oriented with a problem-solving mindset and the ability to work under pressure.
- Experience in the EMEA or APAC regions is a plus.