job description
Are you a meticulous and proactive professional with a passion for streamlining operations and enhancing project efficiency? BruntWork is seeking a Remote Project Administration & Operations Coordinator to join our dynamic team. In this role, you’ll play a pivotal part in ensuring seamless project execution, optimizing workflows, and supporting our clients with top-tier administrative and operational expertise.
As our Project Administration & Operations Coordinator, you’ll leverage your proficiency in Xero, HubSpot, and Asana to manage projects, track progress, and maintain clear communication across teams. This is a fully remote position, offering the flexibility to work from anywhere in Bali (Canggu, Ubud, Denpasar, Jimbaran, Nusa Dua, Kuta, or Badung), while contributing to a fast-paced, results-driven environment.
If you thrive in a collaborative setting, have a keen eye for detail, and are eager to grow with a forward-thinking company, we’d love to hear from you. Join us and take the next step in your career with a role that values your organizational skills and operational acumen!
BruntWork is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Responsibility
- Coordinate and monitor project timelines, deliverables, and milestones using Asana to ensure on-time completion.
- Manage and maintain project documentation, including contracts, reports, and client communications, ensuring accuracy and accessibility.
- Support financial tracking and invoicing processes using Xero, including expense management and budget reconciliation.
- Assist in the implementation and optimization of HubSpot workflows, including CRM updates, email campaigns, and lead tracking.
- Facilitate cross-functional communication between teams, clients, and stakeholders to ensure alignment and transparency.
- Identify process inefficiencies and propose improvements to enhance operational productivity and project outcomes.
- Prepare and present regular project status reports to management and clients, highlighting key metrics and actionable insights.
- Provide administrative support to project teams, including scheduling meetings, organizing virtual events, and managing calendars.
Qualifications
- Proven experience (2+ years) in project coordination, operations, or administrative roles, preferably in a remote or distributed team environment.
- Proficiency in Xero (accounting and financial tracking), HubSpot (CRM and marketing automation), and Asana (project management).
- Strong organizational skills with the ability to manage multiple priorities in a fast-paced setting.
- Excellent written and verbal communication skills in English, with a professional and client-facing demeanor.
- Detail-oriented mindset with a commitment to accuracy and quality in all tasks.
- Self-motivated and proactive, with the ability to work independently and meet deadlines without constant supervision.
- Experience working with international teams or clients is a plus.
- Familiarity with other collaboration tools (e.g., Slack, Google Workspace, Trello) is advantageous.