job description
Are you a detail-oriented professional with a passion for organization and administrative excellence? A Private Advertiser in Bali is seeking a highly motivated Executive Secretary to join their dynamic team. This role is perfect for individuals with at least 1 year of experience or fresh graduates eager to kickstart their career in a fast-paced, professional environment.
As the face of the office, you will play a pivotal role in ensuring smooth operations, managing communications, and supporting executive leadership. Based in one of Bali’s most vibrant areas—Canggu, Ubud, Denpasar, Jimbaran, Nusa Dua, Kuta, or Badung—you’ll enjoy a stimulating work environment with opportunities for growth and development.
If you thrive in a structured yet dynamic setting and possess exceptional organizational and multitasking skills, we invite you to apply for this exciting opportunity.
Responsibility
- Manage and organize executive schedules, appointments, and travel arrangements with precision.
- Handle incoming and outgoing correspondence, including emails, letters, and phone calls, with professionalism.
- Prepare and edit reports, presentations, and other documents to ensure accuracy and clarity.
- Coordinate meetings, take detailed minutes, and follow up on action items.
- Maintain confidential files and records with discretion and integrity.
- Liaise with internal and external stakeholders to facilitate seamless communication.
- Oversee office supply inventory and place orders as needed.
- Assist in the preparation of budgets, expense reports, and other financial documents.
Qualifications
- Minimum of 1 year of experience in a secretarial or administrative role (fresh graduates with strong potential are encouraged to apply).
- Excellent command of English and Indonesian (written and verbal).
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Strong organizational, time-management, and multitasking abilities.
- High level of professionalism, discretion, and attention to detail.
- Ability to work independently and as part of a team in a fast-paced environment.
- Familiarity with office management software and tools is a plus.
- Based in or willing to relocate to Bali (Canggu, Ubud, Denpasar, or surrounding areas).